Backup and Backup Retention Policy Template
CIOs and IT Managers need to consider mandated compliance requirements - meets mandated compliance, ISO, and EU privacy requirements
Just added Best Practices for Backup, Cloud Backup and Mobile Device Backup and includes 3 electronic forms
Question that need to be answered are:
- Is our data safe in transit and at rest?
- What prevents hackers from gaining access to our data?
- Is our data properly handled, stored, and deleted?
- Who can access our data?
- What are the benchmark measurements?<
- Is our data backup strategy compliant?
- Will our recovery be successful?
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Managing backup and recovery in today's environment is a multi-dimensional challenge with both near and long term business requirements. Recent technological developments in disk backup have had a positive impact on short term data retention requirements (see also BYOD policy). But these improvements do not replace the need to execute and deliver on a long term data retention strategy which includes:
- Business and Regulatory Requirements Demand a Long-term Plan
- Manage and Contain Your Total Cost of Ownership (TCO)
- Encrypt Your Data for Secure Long-term Retention
- Weigh the Environmental Impacts and Minimize Power and Cooling Costs
- Simplify Management of the Entire Solution
IT organizations of all sizes contend with a growing data footprint with more data to manage, protect, and preserve for longer periods of time. Online primary storage, has focus a on fast low latency, reliable access to data while near-line secondary storage has a focus on low cost and high capacity.
Long-term data retention requires a combination of ultra-low cost, good performance during storage and retrieval, and reduced footprint in terms of power, cooling, floor-space and economics - also known as a small green footprint - for inactive data.
The policy now contains three (3) electronic forms:
- Outsourcing and Cloud Security Compliance Agreement
- Remote Location Contact Information
- Vendor Contact Information
The Backup and Backup Retention Policy Template has been used to create customized policies for well over 2,000 enterprises world wide. This policy in concert with the Record Management Policy Template are must have Best Practices Tools for CIOs and IT professionals.
For example, factors that CIOs and IT professionals need to consider for backup retention include:
- Business and regulatory requirements - regulatory compliance and data preservation
- Economic and budgetary concerns - doing more with less
- Data loss prevention and information protection - protect, preserve and serve
- Environmental and business sustainment - green and economically efficient
- Maximize IT resource effectiveness and return on investment (ROI)
- Reduce total cost ownership (TCO) of IT resources and service delivery
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Burgeoning data continues to put pressure on legacy backup and recovery systems. Migration from tape to disk is accelerating, and innovative approaches to backup, such as target-side disk backup appliances with deduplication in an architecture provides Companies powerful capability to better manage backup and recovery and the scalability burdens associated with data growth.
A "Best of Bree " back up strategy considers how to:
- Back up critical application data - across mixed operating systems and storage configurations
- Restore desktops and mobile users quickly
- Restore systems to dissimilar hardware or virtual systems
- Back up data and system information to off site locations, so that you can quickly recover your business even from a total loss of your facility
- Leverage new cloud based backup offerings to properly secure, back up,and archive critical data
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Other Policies
The policies have just been updated to comply with all mandated requirements and include electronic forms that can be Emailed, filled out completely on the computer, routed and stored electronically -- a total solution.
We have just completed a major update of all the individual polices and all of the electronic forms.
- CIO IT Infrastructure Policy Bundle (All of the policies below are included as individual MS Word files and a single PDF file. Electronic forms are all individual documents that are easily modifiable)
- Backup and Backup Retention Policy
- Blog and Personal Web Site Policy (Includes electronic Blog Compliance Agreement Form)
- BYOD Policy Template (Includes electronic BYOD Access and Use Agreement Form)
- Google Glass Policy (Includes Google Glass Access and Use Agreement Form)
- Incident Communication Plan Policy (Updated to include pandemic considerations and social networks as a communication path)
- Internet, e-mail, Social Networking, Mobile Device, Electronic Communications, and Record Retention Policy(Includes 5 electronic forms to aid in the quick deployment of this policy)
- Mobile Device Access and Use Policy
- Patch Management Policy
- Outsourcing and Cloud Based File Sharing Policy
- Physical and Virtual Server Security Policy
- Privacy Compliance Policy - California Privacy Act
- Record Classification, Management, Retention, and Destruction Policy
- Safety Program (Includes mandated OSHA electronic forms)
- Sensitive Information Policy (CCPA, GDPR & HIPAA Compliant and includes electronic Sensitive Information Policy Compliance Agreement Form)
- Service Level Agreement (SLA) Policy Template with KPI Metrics
- Social Networking Policy (includes electronic form)
- Technology Acquisition Policy
- Text Messaging Sensitive and Confidential Information (includes electronic form)
- Travel, Electronic Meeting, and Off-Site Meeting Policy
- Wearable Device Policy
- WFH & Telecommuting Policy (includes 8 electronic forms to effectively manage work at home staff)
- IT Infrastructure Electronic Forms