Long Term Data Retention
In addition to compliance, long-term data retention is needed for many other purposes. For example, information is needed to spot trends, support litigation or other business functions as well as normal functions including research & development, manufacturing and service support, sales and marketing - including customer relationship management (CRM) - along with human resource and accounting or financial activities. Magnetic tape (tape) continues to be relevant as a cost effective, business sustainable and energy efficient proven technology for long-term reliable data retention needs (see also Record Backup and Retention Policy).
Managing backup and recovery in today's environment is a multi-dimensional challenge with both near and long-term business requirements. Recent technological developments in disk backup have had a positive impact on short-term data retention requirements. But these improvements do not replace the need to execute and deliver on a long-term data retention strategy.
Policy needs to address the issues:
- Business and regulatory requirements demand a long-term solution
- How to manage and control the total cost of ownership (TCO)
- Ensures that the data is encrypted to meet security mandates for long-term Retention
- How to protect data while controlling the cost of power and minimizing the impact on the environment
- Have processes in place so that the data is intact and usable after years of storage
Record retention periods that are mandated include those listed below and need to be considered in this debate (see also Record Management Policy)