Record Management Process Mandated
A record is essentially any material that contains information about your company's plans, results, policies or performance. In other words, anything about your company that can be represented with words or numbers can be considered a business record - and you are now required to retain and manage every one of those records, for several years or even permanently depending on the nature of the information. The need to manage potentially millions of records each year creates many new challenges for your business, and especially for your IT managers who must come up with rock-solid solutions to securely store and manage all this data.
With the recent update to the EU compliance requirments - GDPR - the records management process has become even more complex. If records are for EU nationals these requrements come into play and more data needs to be retained to validate both ownership and the rights to use. In addition, there needs to be an ability to exluded data from you data base if the user requests that.
The Record Management, Retention, and Destruction is a detail policy template which can be utilized on day one to create a records management process. Included with the policy are forms for establishing the record management retention and destruction schedule and a full job description with responsibilities for the Manager Records Administration.
Changing Role of the CIO
The role of the CIO and CTO is changing as more enterprises more towards a "Value Added" role for the Information Technology function. Those changes are depicted in the detail job descriptions that have been created for all of the functions with IT -- especially for the CIO and CTO. The table below depicts several of those changes.
This change in roles is defined in the Internet and IT Job Descriptions HandiGuide™. The 310 positions in the HandiGuide™ include all of the functions within the IT group. The Job Descriptions have been updated to be compliant with Sarbanes-Oxley and the ITIL standard. The job descriptions are all structured to focus on "Best Practices" as defined by the IT Productivity Center to meet the requirements of World Class Enterprises. They are ready to use and easily modified to meet your enterprise's unique requirements. Included are the following which are all 4 or more pages in length:
- Chief Information Officer (CIO)
- Chief Information Officer (CIO) - Small Enterprise
- Chief Security Officer (CSO)
- Chief Compliance Officer (CCO)
- Chief Technology Officer (CTO)
- Chief Experience Officer (CXO)