Mobility and Records Management Best Practices

Mobility Policy BundleWith onset of remote computing best practices need to be followed for data retrieval, storage, duplication and destruction

Mobility and Records Management Best Practices - The bundle defines best practices for data retrieval, storage, duplication and destruction which were easy in a centralized non-mobile environment. The rules of the game have changed.

Below is one table from the bundle which defines what is approved and the limitations placed on the user community.

Enterprise Device

  • Approved - Use the enterprise device to conduct enterprise business This allows for the device to be backup comply with the records management retention and destruction policy and to be included in all DRP and BCP processes This also meets all security and mandated government and industry requirements.
  • Limitations - Do not use for any personal or non4business related purpose. All data that resides on enterprise devices is ( and becomes) the property of the enterprise All information is confidential and sensitive and should not be distributed outside of the enterprise with the expressed authorization of the enterprise.

Enterprise Approved BYOD

  • Approved - Use the enterprise device to conduct enterprise business This allows for the device to be backup comply with the records management retention ad destruction policy and to be included in all DRP and BCP processes This also meets all security and mandated government and industry requirements This also means the BYOD meets all security and mandated government and industry requirements.
  • Limitations - Limit access to BYOD device to only authorized and approved users. No games or installation of applications which the device and the data could be contained on it at risk.

Enterprise E-mail

  • Approved - Use the enterprise email account to conduct enterprise business This allows for the device to be backup comply with the records management retention and ┬ádestruction policy and to be included in all DRP and BCP processes This also meets all security and mandated government and industry requirements.
  • Limitations - Do not conduct any personal business on the enterprise e-mail account. Never open unknown attachments or reply ┬áto anyone unknown to you.

Enterprise Cloud Storage

  • Approved - Use enterprise cloud storage to access enterprise information.
  • Limitations - Do not store personal information on the enterprise cloud.

Personal Cloud Storage

  • Approved - For personal use only
  • Limitations - Never store enterprise information on personal cloud storage.

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