Business must be
proactive in guarding against network intrusion and protecting data from
breaches
Data breaches are a fact of life with the advance of Wi-Fi, 3G,
and remote computing as it is done in today’s flexible business
environment.
Data breaches and network intrusions occur because the personal
information compromised includes data elements useful to identity
thieves, such as Social Security numbers, account numbers, and
driver's license numbers. Some breaches do not expose such sensitive
information; however, they still expose individuals to identity
theft and business to a compromise of their electronic assets and
that must be disclosed under Sarbanes-Oxley and various state laws.
(See Data Breach Sources)
Janco has defined a set of tools which enterprises of all sizes
can use to be prepared to protect against breaches and intrusion,
know when it occurs, and provides the ability to respond quickly
when it does happen.
The
Data Breach and Network Intrusion Detection Tools are
the tools that are needed and contain:
Security Manual Template
Security Audit Program
Network Event Viewer
Smart Disk Monitor
Text Log Monitor
Internet Service Monitor
The Data
Breach and Network Intrusion Detection Tools come in four
versions with software for:
Desktop - Security Manual Template (WORD) and Security Audit
Program (EXCEL) with a license to monitor 20 computers, 20 disks, 20
application servers and 20 text log files.
Server - Security Manual Template and Security Audit Program
with a license to run on a single server to monitor 50
computers, 50 disks, 50 application servers and 50 text log
files
Unlimited - Security Manual Template (WORD) and Security Audit
Program (EXCEL) with a license to run on a single server and to monitor
an unlimited number of computers, disks, application
servers and text log files
Enterprise - Enterprise license for the Security Manual
Template (WORD) and Security Audit
Program (EXCEL) with a license to run each
software product on 20 different computers and manage an
unlimited number of computers.
The table below defines the process that you require and the tool
that we recommend to mitigate your exposure and cost.
Required
Processes
Recommended Solution
Cost
Implement formalized security policies and
procedures
Security Manual Template
Audit access to databases and network
Security Audit Program
Monitor network activity to identify unusual
activity
Network Event Viewer
Monitor user activity to identify unusual
activity
Smart Disk Monitor
Archive logs to meet compliance requirements
Text Log Monitor
Automate monitoring
Network Event Viewer
Smart Disk Monitor
Text Log Monitor
Internet Service Monitor
News
11/22/2008 - Top Ten Concerns of CIOs
There
will never be a time when IT directors can, but with the economic turmoil of
today concerns are extremely high. On the security front, internal and external
threats are on the increase, especially as the enterprise boundary continues to
increase with the growth of mobile and wireless based applications. Keeping the
business operating in the face of existing economic conditions, security
threats, whether against the systems themselves, or against the business and the
environment in which it operates is part of any CIO's basic role.
The top ten concerns are:
Budgets - Budgets have never been tighter.
Since the dot com bubble burst where IT budgets were pared to the
bone, organizations are striving to keep a really tight control over them,
even though they still need innovative IT to keep ahead of the competition.
Smart CIOs are seeing savings through standardization of the IT infrastructure
so new systems can be financed without increasing budgets.
Staffing - People are an organization's most
valuable asset. For CIO they are not only the most valuable, they are causing
the most headaches as well. Recruiting, managing and training staff are the
most pressing concerns for CIOs
Security - Internal and external threats are on
the increase, especially as enterprises continue to increase the growth of
mobile and wireless based applications. Keeping the business operating in the
face of threats, whether against the systems themselves, or against the
business and the environment are a major component of CIO's role.
Compliance - Security and compliance work
together for CIOs as many governance and compliance regulations were spawned
from risk management and directly affect security. For many companies
regulatory compliance is now part of everything they do. This has allowed the
CIO to understand exactly what resources and processes an organization has and
to increase efficiency and throughput as a result.
Resource Management - Managing time and
resources are a major concern for CIOs.Enterprise management now demands more efficient working. CIO now are
now using more of their time and resources they used to spend on legacy
maintenance on more produce to manage critically short supplies of resources.
Infrastructure - Updating technology
infrastructures and keeping the backbone of an organization's IT up to date is
another top concern for CIOs..
Business Alignment - Keeping IT strategy in
line with business strategy is something at which CIOs have become masters but
it is still one of the areas that causes a lot of work and is resource heavy.
Managing Users - CIOs must prioritize the needs
of their users and customers. Dealing with users while improving the quality
of service for users is a constant for all IT departments.More CIOs are putting metrics in
place to see just how well they are doing. Excellent customer service and cost
effectiveness in driving the business forward are the two overlying themes for
many businesses. The aim is to lift the bar on customer service, on cost
effectiveness and on the capabilities of service offerings and people.
Managing Change - The fast moving pace of
technological innovation means change is a guaranteed part of the CIO's role.
But the way they manage its effect on the business is more critical. Arguably,
the most significant management issue that CIOs have to face this year is
change management - business process change, changes in organizational
cultures and how they affect people are very high on the CIO's agenda.
Organizational Politics - To manage change and
integration effectively, CIOs need the support of their senior management
team. The success of change management programs and the contribution IT can
make to those depend heavily on the support and drive of senior managers. If
the CIO lines of report - CEO, CFO or COO -understand the power of
transformational IT investment and if a CIO can educate and communicate what
is possible, IT should be a key enabler for business and process change. Many
companies are going through massive change and integration programs, all of
which need board support to succeed.
11/18/2008 - Class of 2009 Looks at a Bleak Job Market
Your chances of having a job at graduation for the
class of 2009 maybe even the worst since the recessions of the 1970's. This is
the poorest job market in over a decade, according to many of the employers
who are recurity members of the Class of 2008 but are not looking for any from
the Class of 2009.
Overall, according to Janco's survey of
college recruiters, employers plan to hire fewer college graduates in
2008-09 than they did in 2006-07 and 2007-08.
The lower demand for new graduates is a result of
uncertian business conditions. When this will turn around is anyone's
guess.
11/12/2008 - Why Will Some Enterprises Survive and Other Fail After A Disaster Hits
The
continued operation of an enterprise after a disaster depends on what has been
implemented before the event.This
is dependent on managementÂ’s awareness of potential disasters, their ability to
develop a plan to minimize disruptions of critical functions and the capability
to recovery operations expediently and successfully.
A disaster
recovery plan is a comprehensive statement of consistent actions to be taken
before, during and after a disaster. The plan should be documented and tested to
ensure the continuity of operations and availability of critical resources in
the event of a disaster. The primary objective of disaster recovery planning
is to protect the enterprise in the event that all or part of its operations
and/or Information Technology fuction are rendered unusable. Preparedness is the
key. The planning process should minimize the disruption of operations and
ensure some level of organizational stability and an orderly recovery after a
disaster.
Other
objectives of disaster recovery planning include:
11/11/2008 - Security Flaws in DNS Servers Not Fixed
(eWeek)
Research performed by The Measurement Factory uncovered 25 percent of DNS
servers still have not been fixed to address the DNS flaw publicized earlier
this year. A separate study found that many companies feel they don't have the
resources or the expertise to address the
issue.
In an annual study
of domain name servers (DNS) connected to
the Internet by The Measurement Factory, it was uncovered that roughly one in
four DNS servers does not perform source port randomization, despite the
publicity surrounding the DNS
vulnerability reported earlier this year.
10/29/2008 - IT Infrastructure is Driven by Governance Processes
IT
Infrastructure and Governance are drivers in creating policies and procedures to
effectively aid enterprise in improving.Governance is infrastructure that impacts the culture, policies,
processes, laws, and institutions are directed and managed. The three areas of
governance which IT Infrastructure needs to be concerned are:
Corporate Governance - The processes, customs,
policies, laws, and institutions affecting the way an enterprise is directed,
administered, or controlled. Certain laws such as Sarbanes-Oxley were
developed to enforce corporate practices for publicly traded companies in the
U.S. In the European financial services sector, and MiFID (The Market in
Financial Instruments Directive) is in place to reduce barriers to
cross-border exchange trading.
IT Governance - This is a subset discipline of
Corporate Governance focused on information technology (IT) systems and their
performance and risk management. The rising interest in IT governance is
partly due to compliance initiatives (e.g., Sarbanes-Oxley in the US and Basel
II for global financial institutions), as well as the acknowledgment that IT
projects can easily get out of control and profoundly affect the performance
of an organization.
Data Governance - This includes the processes,
policies, standards, organization, and technologies required to manage and
ensure the availability, accessibility, quality, consistency, auditability,
and security of an enterprise's data.
10/23/2008 - Best Practices for Hot Spot Computing
Best practices for remote computing when travelling or using
hotspots
Test connectivity before the trip.Have a checkup procedure that tests
the connectivity of the laptop which is disconnected from the in-house
network.
Turn off ad-hoc networking features. Default
settings in Microsoft Windows allow a notebook computer to look for any
available wireless networks. Because you need to prevent the sharing of
corporate information with strangers, you should insist that your employees
disable the ad-hoc networking feature before they use a public hotspot.
Turn off file sharing. Microsoft Windows by
default enables its users to share files with strangers. You want to turn that
feature off before they hit the road.
Encrypt any folder that contains sensitive
data. Securing that data that resides on a device is a safety
issue any time that device leaves the office. Employees may be lax about
encrypting the contents of their computers, but they need to know that
sensitive data means more than financial information and social security
numbers. Sensitive data includes that folder in which they store all their
network passwords.
Validate that nobody is looking over their shoulders at
hotspots. Thieves can steal passwords just by watching someone
type those passwords.
Use a VPN. A virtual private network creates a
tunnel between the mobile device (SmartPhone or computer) and the corporate
network. Implement a policy requiring the use of VPN software for remote
access to the corporate server. A VPN virtually guarantees that nobody can
intercept sensitive information on the company's server. Most commercial
hotspot providers support VPNs. Public libraries often do not.
Use a firewall. With a wireless hotspot, a
group of strangers are sharing the same IP subnet. Odds are most of these
strangers have no ill intentions, but they might unknowingly have malware or
viruses on their computers. Thus, they might unknowingly infect the computers
of those around them. Installing (and running) firewall software will help to
prevent successful attacks from both on and off the subnet. A firewall should
block attacks and send an alert when it detects any unwanted attempts to
connect to your employee's computer.
Install and use antivirus software. Should a
virus get through, antivirus software will detect and thwart it - provided the
software recognizes the virus. New viruses are created daily. For that reason,
most antivirus software companies provide frequent updates to their software.
It is up to the user to go to the vendor's Web site to obtain the
updates. This should be done at least once a week.
Update the computer with the latest operating system
patches. Software vendors regularly send out patches to fix
problems - including security problems. Typically the system alerts users to
new patches with a little explanation point via a popup or in the right-hand
corner of the screen. Installing these patches is generally a matter of just
clicking on that exclamation point.
Validate the device is connecting to the correct
network. Employees using a hotspot should make sure that their
notebooks or handheld computers actually are actually connecting to the
hotspot - and not to some other Wi-Fi network.
Use secure web pages.Watch for "https" in the Web address
or a logo that looks like a gold lock in the right-hand corner of the page.
This means the browser is using SSL for server-side authentication. If the
connection does notinclude a log-in page, it's likely that the computer is
connected to the wrong network. At hotspots that charge a usage fee, avoid
entering your credit card information into a site that does not employ SSL. In
fact, if your employees are conducting any sensitive business transactions via
the Web, they should try to use only Web sites that employ SSL.
Turn off the radio when you
do not need it. Disabling ad-hoc networking should prevent a
computer from connecting to wireless networks indiscriminately. But disabling
the radio will guarantee it.
10/22/2008 - Two New Blackberrys to be Released Soon
The
BlackBerry Storm, Research in Motion's first touch screen device is expected to
be released by Verizon Wireless and Vodafone before the end of 2008. The
prototypes out there are SLOW and UNRESPONSIVE.Another product looks like a better fit
is the Blackberry Bold which is scheduled to be released in December of this
year.
The Bold has a great color screen, a
processor that's twice as fast as current models, Wi-Fi, GPS, and a quad-band 3G
cellular radio. It also has a sleek new interface, although the underlying
software is still just the classic BlackBerry operating system. While the Storm
does not feel like a good business phone, the Bold feels like a great business
phone - one that extends and expands on the BlackBerry Curve, the company's
current flagship Smartphone.
10/17/2008 - Mobile Devices Are a Source of Major Data Breaches
It
is estimated that over 250,000 cell phones were lost in airports in 2007.Add to that over 20% Smartphone
users have a list of their userids and passwords on Smartphones.When professionals leave a company, they
could depart with a significant amount of confidential information on their
mobile devices and removable storage cards.Given the current economic conditions,
disgruntled ex-employees pose a particular risk. While reorganizations or
layoffs are not everyday occurrences, enterprises could protect themselves from
retaliatory activities if IT could wirelessly erase the data on multiple devices
instantly or at a time of their choosing.
If a
Smartphone or other mobile device with confidential data is lost or stolen, the
enterprise is at risk from the loss or misuse of the information stored on the
device or its removable storage card. More often than not, basic security
mechanisms such as a password to power-up the device or data encryption are not
utilized. As a result, the enterprises data on lost or stolen devices is exposed
to potentially unauthorized viewing.
Other
information that has been found on recovered Smartphones includes:
Human
resource records
Compensation information
Business reorganization plans
Merger
and acquisition details
Sensitive e-mails
Business proposals
Financial records
Sales
reports
Customer information
Product
release information
Medical
reports
This information could be viewed by or
sent to a wide variety of unintended recipients, such as a competitor, a
business associate, a journalist or an identity thief.
Integrity - CIO never does
anything he would not want to see on the front page of a
newspaper.
Planning - CIO bases all decisions
on sound facts, methodical research, and cost effective
solutions.
Flexibility - CIO strives to
identify strategies and directions that do well in up, down, or flat
markets.
Confidence - CIO watches the
pack, learns from pack, but finds own path to optimal solutions. CIOs
won't necessarily travel with the pack.
Experience - CIO has some big
wins. CIO does not rest on previous successes. CIO strives to find new
strategic investments to maintain, safeguard, and grow IT assets.
Perseverance - CIO makes mistakes.
CIO strives to see the problem, face it, and then find a way to correct
mis-steps.
10/09/2008 - Web Computing a Way To Improve Productivity
For a growing number of American workers, the traditional office is
becoming more of a PC laptop than a daily destination. More workers
than ever are performing at least part of their jobs from virtually anywhere, at
any hour of the day, thanks to technology that allows them to "take their office
wherever they go." The telecommuters of the 1980s and 90s – aptly named for
their reliance on telephones to maintain contact with the office – have given
way to a new breed of remote workers: Web commuters.
Features of a good web computing environment are:
Ability to login from
anywhere - Depeneding on a single cellular network does not
guarantee connectivity - broadband plans of various vendors have "dead zones"
for broadband that are serviced by voice celluar
roaming.
Process must be easy to use and administer -
End users need a solution that allows them to launch online meetings in just
one click.
Tools the user has must be flexible - Web
commuters need to be able to share anything from their screen with remote
audiences in real time, including presentation slides, Web sites, spreadsheets
and documents.
Solution must be cost-effective – Enterprises
need cost-effective solutions that enable employees to increase productivity
and reduce downtime.
09/30/2008 - CIO Focus is on IT Service Management Improvement
The Role of Remote Support in key to improving IT Service
Management Remote-support technology can have significant impacts on improving
IT Service Management by:
Reducing call-handling
time - As technology becomes more complex, walking novice
customers through problem identification, recovery procedures or checking
detailed settings can take time and increase customer frustration. Tools need
to be implemented that ease this
process.
Increasing first-interaction
closure rates - When agents are able to instantly “see” error
situations without having to walk through a tedious scripts closure are speed
up.
Deflecting phone
interactions - Allowing customers to communicate effectively in
their channel of choice is key to building satisfaction. As Generation X and Y
age into the target demographic of more industries, honoring their channel
preferences means offering more online communication options. Remote support
offers the same capabilities via a Web chat/collaboration session as a phone
call, allowing customers to remain in their channel of choice for the entire
problem-resolution
session.
09/24/2008 - CIO and CTO - How Do They Manage the Server Farm
CIOs and CTOs
have many issues they must address when looking at overall performance of the IT
function. One of these is server monitoring. Server monitoring spans
three areas of operations: monitoring server operation (the running status);
monitoring server traffic (both in and out); and monitoring the results of
server use (keeping logs, statistics, and analysis). This encompasses monitoring
physical hardware, server performance, services, and the network.
The role of the CIO and CTO is changing as more
enterprises more towards a "Value Added" role for the Information Technology
function. Those changes are depicted in the detail job descriptions that
have been created for all of the functions with IT -- especially for the CIO and
CTO. The table below depicts several of those changes.
Responsibility
CIO & CTO
Traditional Role
CIO & CTO
Value added Role
Strategy and
Planning
Define,
update, and implement IT strategy
Manage IT
across the enterprise
Align IT
objectives and programs to enterprise objectives and
strategies
Control
Align the IT
team with enterprise performance objectives
Control
performance objectives and overall IT
budget
Define
metrics based on overall business
objectives
Service
Acquire
software/hardware
Select,
manage, and control IT providers
Manage
outsourced services
Maximize the
mix of in house versus out sourced services
Establish
strategic service provider partnerships
Risk
Management
Align IT risk
management within IT productivity
objectives
Align IT risk
management with enterprise-wide risk
management
Business
process
Defer to
enterprise requirements
Follow IT
System Development Methodology (SDM)
Optimize and
design enterprise processes via IT
Define and
adjust IT standards and technologies
Strategic IT
Initiatives
Plan and
manage strategic IT initiatives
Manage IT
applications portfolio
Manage IT
projects
Shift decision making toenterprise operations
Include
governance with business process
executives
Enterprise
infrastructure and applications
Define
standards and architectures
Consolidate the IT process across the enterprise
Optimize
costs of services through a mix of internal and external
resources
Google Chrome has a least one CRITICAL DEFECT in the way that it display
pages. RSS feeds do not get converted to viewable text. This is just
another example of how Google does not have all of its ducks in row.
08/22/2008 - Firefox 3.0 Security Feature Issue to Some
Browsers require SSL certificates to initiate encrypted
communications and to validate the authenticity of a site. In Firefox 3.0 there
is a new security feature in Firefox
3.0 that throws out a warning page when a Web site's SSL certificate is
expired or has not been issued by a trusted third party.
The Mozilla defends the new feature, saying
SSL certificates not issued by a validated certificate authority -- so-called
self-signed certificates (SSC) – do not provide even basic validation; and
expired certificates should not be viewed as "harmless" because they open
avenues for hackers. Mozilla
states that the new feature helps curb electronic eavesdropping or so-called
"man in the middle" attacks.
Critics say that Firefox 3.0 is putting undue fear and
confusion into everyday Web surfers, makes it difficult to set exceptions for
certain Web sites, and is forcing Web site operators to do business with
specific vendors of SSL certificates or risk the appearance that their Web sites
are broken.
08/15/2008 - Mobile Applicaitions Are Few For Most Enterprises
Mobile devices - Smartphones are just starting to
take off. However there are few applications which are currently being
used. Over 90% of all of the devices in "business use" have eMail as the primary
application. The second greats use is for web browsing with approximately 50% of
the devices used for that. Fewer than 15% of all devices have word
processing and spreadsheet software on them.
Less than 10% of all the devices have any "business
unique" applications on them.
08/06/2008 - Factors to Consider in a Disaster Recovery & Business Continuity Plan
The Janco
Disaster Recovery Plan & Business Continuity Template takes into
consideration all of the items
related to various layers of operations that most enterprises need to consider
if they want to continue after a disaster occurs. These include:
Strategy - Items related to the strategies used by the
business to complete day-to-day activities while enabling continuous
operations. Examples include financial, manufacturing and disaster recovery
strategies.
Organization - Items related to the structure, skills,
communications and responsibilities of your employees. Examples include human
resources, training, and internal and external communications.
Applications and data - Items related to the
software necessary which enable business operations, as well as the method
used to develop that software. Examples include customer relationship
management (CRM) applications, enterprise resource planning (ERP)
applications, databases and transaction processors.
Processes - Items related to the critical
business processes necessary to run the business, as well as the IT processes
used to ensure smooth operations. Examples include accounts receivable,
accounts payable, change management and problem
management.
Technology - Items related to the systems,
network and industry-specific technology necessary to enable your applications
and data. Examples include host systems, workstations and Internet Protocol
(IP) networks.
Facilities- Items related to the buildings, factories
and offices necessary to house your organization and your production or
service technologies. Examples include data centers, office buildings and
physical security operations.
08/01/2008 - Email Archiving is a Critical Application
Email
archiving is no longer just "nice to have." It is now a critical component of
any business infrastructure and business continuity strategy. As such, it should
meet certain core requirements. An e-mail archiving solution must be able to
store an Email message and any associated attachments, such as a Microsoft WORD
document, EXCEL spreadsheet, or a PowerPoint presentation, for a
specified period. Retention periods must be defined and not all Emails should be
treated the same.
The
ability to intelligently search for and retrieve those e-mails is also very
important. Email archives can grow very large very quickly. You might have to
search through thousands of messages to find one or two related to a specific
issue. Your e-mail archiving software must be able to index all Emails by
standard text fields such as To,
From, CC, BCC, Subject and Date.
Other requirements to consider are extending retention periods,
taming storage growth, handling personal folders, archiving instant messages,
customizing policies, operating system platforms and more sophisticated
searches. You also need a compliance strategy that integrates with and
complements your Email archiving solution.
Core
requirements, extending retention policies for litigation hold, finding text in
a document attached to an e-mail sent to 20 people, compliance strategy, all of
these can seem daunting to a mid-sized business trying to keep e-mail volume and
storage under control while meeting the needs of internal users and external
audits.
07/22/2008 - iPhone Too Expensive For Corporate Use
(Computerworld)
Apple Inc.'s iPhone 3G has a powerful browser and faster wireless
connections to all kinds of data and multimedia, but those features may be too
much of a good thing for international business travelers paying data roaming
rates.
One U.S.-based manufacturing company with global operations
would like to deploy hundreds of iPhone
3Gs but has found that international data roaming costs are too high, said an IT
worker at the company who asked not to be named, citing company policies.
The manufacturer's finance department has put a ban on company
purchases of the iPhone 3G because the international data roaming plan for the
phone's exclusive carrier in the U.S., AT&T
Inc., is too expensive, he said. The company is in talks
with AT&T to get a better price for the service.
07/18/2008 - Compliance and e-Mail Policy Difficult to Define
Email and other
electronically stored documents are now routinely presented as evidence in
courts of law. To ensure litigation readiness, both legal and IT departments
must address the management of electronic communication in their organization.
Without the right tools in place, collecting, processing, and reviewing
electronic data for e-discovery can be time-consuming, expensive, and expose a
business to significant legal risks.
To effectively prepare for
litigation, legal professionals must have some understanding of the technology
required to store and retrieve electronic documents. Similarly, IT professionals
must be familiar with the laws and regulations that impact their organizations.
The most significant and widespread of those regulations are the Federal Rules
of Civil Procedure, which apply to any business that may be engaged in federal
litigation. These rules clearly outline expectations for businesses to apply a
consistent retention policy for email, enforce litigation holds and produce
relevant or requested email evidence in a timely manner.
Searching and restoring data from various sources - PCs,
servers, and backup tapes - is not an easy process. Every time an organization
faces a lawsuit or investigation, IT may be required to take the following
steps:
Issue a litigation hold notice to employees, requiring
them to preserve any email relating to the legal case.
Identify and stop routine deletion or recycling of any
data source that may contain email covered by the litigation hold. This can
include email servers, backup tapes, PST files on PCs and the corporate
network, etc.
Scan all data sources for relevant content by filename,
type, date, custodian or other criteria. Prepare a catalog of original files
for legal counsel.
Locate and gather data requested for discovery. Restore
the email, the associated metadata and attached files. (In addition to
purchasing mass storage to house the data, your IT department may need to
replicate both the hardware and software used to create the backup tapes, plus
the email management system from which the messages were
generated.)
Convert email to a standardized format such as HTML,
PDF, SMTP/MIME, or TIF. Load the restored and converted data to a
review system.