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Security Audit Program
Sarbanes Oxley Compliance Tool Kit
Disaster Recovery Planning Template

Sensitive Information Policy
IT BusinessImpact
Security Manual - Sarbanes Oxley
Threat vulnerability Risk Assessment

 

 

Data Breach Network Intrusion ToolsData Breach and Network Intrusion Detection Tools

Business must be proactive in guarding against network intrusion and protecting data from breaches

 

 

Order Data Breach & Network Intrusion Tools

Data breaches are a fact of life with the advance of Wi-Fi, 3G, and remote computing as it is done in today’s flexible business environment.

Data breaches and network intrusions occur because the personal information compromised includes data elements useful to identity thieves, such as Social Security numbers, account numbers, and driver's license numbers. Some breaches do not expose such sensitive information; however, they still expose individuals to identity theft and business to a compromise of their electronic assets and that must be disclosed under Sarbanes-Oxley and various state laws. (See Data Breach Sources)

Janco has defined a set of tools which enterprises of all sizes can use to be prepared to protect against breaches and intrusion, know when it occurs, and provides the ability to respond quickly when it does happen.

The Data Breach and Network Intrusion Detection Tools are the tools that are needed and contain:

  • Security Manual Template

  • Security Audit Program

  • Network Event Viewer

  • Smart Disk Monitor

  • Text Log Monitor

  • Internet Service Monitor

The Data Breach and Network Intrusion Detection Tools come in four versions with software for:

  • Desktop - Security Manual Template (WORD) and Security Audit Program (EXCEL) with a license to monitor 20 computers, 20 disks, 20 application servers and 20 text log files.

  • Server - Security Manual Template and Security Audit Program with a license to run on a single server to monitor 50 computers, 50 disks, 50 application servers and 50 text log files

  • Unlimited - Security Manual Template (WORD) and Security Audit Program (EXCEL) with a license to run on a single server and to monitor an unlimited  number of computers, disks, application servers and text log files

  • Enterprise - Enterprise license for the Security Manual Template (WORD) and Security Audit Program (EXCEL) with a license to run each software product on 20 different computers and manage an unlimited number of computers.

Order Data Breach & Network Intrusion Tools

The table below defines the process that you require and the tool that we recommend to mitigate your exposure and cost.

 

Required Processes

Recommended Solution

Cost

Implement formalized security policies and procedures

Security Manual Template

 Order Data & Network Tools

Audit access to databases and network

Security Audit Program

 Order Data & Network Tools

Monitor network activity to identify unusual activity

Network Event Viewer

 Order Data & Network Tools

Monitor user activity to identify unusual activity

Smart Disk Monitor

 Order Data & Network Tools

Archive logs to meet compliance requirements

Text Log Monitor

 Order Data & Network Tools

Automate monitoring

Network Event Viewer
Smart Disk Monitor
Text Log Monitor
Internet Service Monitor

 Order Data & Network Tools

Order Data Breach & Network Intrusion Tools


 


   

News

11/22/2008 - Top Ten Concerns of CIOs

There will never be a time when IT directors can, but with the economic turmoil of today concerns are extremely high. On the security front, internal and external threats are on the increase, especially as the enterprise boundary continues to increase with the growth of mobile and wireless based applications. Keeping the business operating in the face of existing economic conditions, security threats, whether against the systems themselves, or against the business and the environment in which it operates is part of any CIO's basic role.

IT Service ManagementThe top ten concerns are:

  • Budgets - Budgets have never been tighter. Since the dot com bubble burst  where IT budgets were pared to the bone, organizations are striving to keep a really tight control over them, even though they still need innovative IT to keep ahead of the competition. Smart CIOs are seeing savings through standardization of the IT infrastructure so new systems can be financed without increasing budgets.
  • Staffing - People are an organization's most valuable asset. For CIO they are not only the most valuable, they are causing the most headaches as well. Recruiting, managing and training staff are the most pressing concerns for CIOs
  • Security - Internal and external threats are on the increase, especially as enterprises continue to increase the growth of mobile and wireless based applications.  Keeping the business operating in the face of threats, whether against the systems themselves, or against the business and the environment are a major component of CIO's role.
  • Compliance - Security and compliance work together for CIOs as many governance and compliance regulations were spawned from risk management and directly affect security. For many companies regulatory compliance is now part of everything they do. This has allowed the CIO to understand exactly what resources and processes an organization has and to increase efficiency and throughput as a result.
  • Resource Management - Managing time and resources are a major concern for CIOs.  Enterprise management now demands more efficient working. CIO now are now using more of their time and resources they used to spend on legacy maintenance on more produce to manage critically short supplies of resources.
  • Infrastructure - Updating technology infrastructures and keeping the backbone of an organization's IT up to date is another top concern for CIOs..
  • Business Alignment - Keeping IT strategy in line with business strategy is something at which CIOs have become masters but it is still one of the areas that causes a lot of work and is resource heavy.
  • Managing Users - CIOs must prioritize the needs of their users and customers. Dealing with users while improving the quality of service for users is a constant for all IT departments.   More CIOs are putting metrics in place to see just how well they are doing. Excellent customer service and cost effectiveness in driving the business forward are the two overlying themes for many businesses. The aim is to lift the bar on customer service, on cost effectiveness and on the capabilities of service offerings and people.
  • Managing Change - The fast moving pace of technological innovation means change is a guaranteed part of the CIO's role. But the way they manage its effect on the business is more critical. Arguably, the most significant management issue that CIOs have to face this year is change management - business process change, changes in organizational cultures and how they affect people are very high on the CIO's agenda.
  • Organizational Politics - To manage change and integration effectively, CIOs need the support of their senior management team. The success of change management programs and the contribution IT can make to those depend heavily on the support and drive of senior managers. If the CIO lines of report - CEO, CFO or COO -understand the power of transformational IT investment and if a CIO can educate and communicate what is possible, IT should be a key enabler for business and process change. Many companies are going through massive change and integration programs, all of which need board support to succeed.
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11/18/2008 - Class of 2009 Looks at a Bleak Job Market

Your chances of having a job at graduation for the class of 2009 maybe even the worst since the recessions of the 1970's. This is the poorest job market in over a decade, according to many of the employers who are recurity members of the Class of 2008 but are not looking for any from the Class of 2009.

Job Market Class of 2009

Overall, according to Janco's survey of college recruiters, employers plan to hire fewer college graduates in 2008-09 than they did in 2006-07 and 2007-08.

The lower demand for new graduates is a result of uncertian business conditions.  When this will turn around is anyone's guess.

- more information

 

11/12/2008 - Why Will Some Enterprises Survive and Other Fail After A Disaster Hits

Disaster PlanThe continued operation of an enterprise after a disaster depends on what has been implemented before the event.  This is dependent on managementÂ’s awareness of potential disasters, their ability to develop a plan to minimize disruptions of critical functions and the capability to recovery operations expediently and successfully.

A disaster recovery plan is a comprehensive statement of consistent actions to be taken before, during and after a disaster. The plan should be documented and tested to ensure the continuity of operations and availability of critical resources in the event of a disaster.
The primary objective of disaster recovery planning is to protect the enterprise in the event that all or part of its operations and/or Information Technology fuction are rendered unusable. Preparedness is the key. The planning process should minimize the disruption of operations and ensure some level of organizational stability and an orderly recovery after a disaster.

Other objectives of disaster recovery planning include:

  • Providing a sense of security
  • Minimizing risk of delays
  • Guaranteeing the reliability of standby systems
  • Providing a standard for testing the plan
  • Minimizing decision-making during a disaster
- more information

 

11/11/2008 - Security Flaws in DNS Servers Not Fixed

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10/29/2008 - IT Infrastructure is Driven by Governance Processes

IT Infrastructure, Strategy, & Charter TemplateProductivity Cost Control

IT Infrastructure and Governance are drivers in creating policies and procedures to effectively aid enterprise in improving.  Governance is infrastructure that impacts the culture, policies, processes, laws, and institutions are directed and managed. The three areas of governance which IT Infrastructure needs to be concerned are:

  • Corporate Governance - The processes, customs, policies, laws, and institutions affecting the way an enterprise is directed, administered, or controlled. Certain laws such as Sarbanes-Oxley were developed to enforce corporate practices for publicly traded companies in the U.S. In the European financial services sector, and MiFID (The Market in Financial Instruments Directive) is in place to reduce barriers to cross-border exchange trading.
  • IT Governance - This is a subset discipline of Corporate Governance focused on information technology (IT) systems and their performance and risk management. The rising interest in IT governance is partly due to compliance initiatives (e.g., Sarbanes-Oxley in the US and Basel II for global financial institutions), as well as the acknowledgment that IT projects can easily get out of control and profoundly affect the performance of an organization.
  • Data Governance - This includes the processes, policies, standards, organization, and technologies required to manage and ensure the availability, accessibility, quality, consistency, auditability, and security of an enterprise's data.
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10/23/2008 - Best Practices for Hot Spot Computing

SecurityBest practices for remote computing when travelling or using hotspots

  • Test connectivity before the trip.  Have a checkup procedure that tests the connectivity of the laptop which is disconnected from the in-house network.
  • Turn off ad-hoc networking features. Default settings in Microsoft Windows allow a notebook computer to look for any available wireless networks. Because you need to prevent the sharing of corporate information with strangers, you should insist that your employees disable the ad-hoc networking feature before they use a public hotspot.
  • Turn off file sharing. Microsoft Windows by default enables its users to share files with strangers. You want to turn that feature off before they hit the road.
  • Encrypt any folder that contains sensitive data. Securing that data that resides on a device is a safety issue any time that device leaves the office. Employees may be lax about encrypting the contents of their computers, but they need to know that sensitive data means more than financial information and social security numbers. Sensitive data includes that folder in which they store all their network passwords.
  • Validate that nobody is looking over their shoulders at hotspots. Thieves can steal passwords just by watching someone type those passwords.
  • Use a VPN.  A virtual private network creates a tunnel between the mobile device (SmartPhone or computer) and the corporate network. Implement a policy requiring the use of VPN software for remote access to the corporate server. A VPN virtually guarantees that nobody can intercept sensitive information on the company's server. Most commercial hotspot providers support VPNs. Public libraries often do not.
  • Use a firewall. With a wireless hotspot, a group of strangers are sharing the same IP subnet. Odds are most of these strangers have no ill intentions, but they might unknowingly have malware or viruses on their computers. Thus, they might unknowingly infect the computers of those around them. Installing (and running) firewall software will help to prevent successful attacks from both on and off the subnet. A firewall should block attacks and send an alert when it detects any unwanted attempts to connect to your employee's computer.
  • Install and use antivirus software. Should a virus get through, antivirus software will detect and thwart it - provided the software recognizes the virus. New viruses are created daily. For that reason, most antivirus software companies provide frequent updates to their software. It is up to the user to go to the vendor's Web site to obtain the updates. This should be done at least once a week.
  • Update the computer with the latest operating system patches. Software vendors regularly send out patches to fix problems - including security problems. Typically the system alerts users to new patches with a little explanation point via a popup or in the right-hand corner of the screen. Installing these patches is generally a matter of just clicking on that exclamation point.
  • Validate the device is connecting to the correct network. Employees using a hotspot should make sure that their notebooks or handheld computers actually are actually connecting to the hotspot - and not to some other Wi-Fi network.
    Outsourcing Guidelines  Outsource procedures Sensitive Information Policy Personal Data Security Security Audit Program
  • Use secure web pages.  Watch for "https" in the Web address or a logo that looks like a gold lock in the right-hand corner of the page. This means the browser is using SSL for server-side authentication. If the connection does notinclude a log-in page, it's likely that the computer is connected to the wrong network. At hotspots that charge a usage fee, avoid entering your credit card information into a site that does not employ SSL. In fact, if your employees are conducting any sensitive business transactions via the Web, they should try to use only Web sites that employ SSL.
  • Turn off the radio when you do not need it. Disabling ad-hoc networking should prevent a computer from connecting to wireless networks indiscriminately. But disabling the radio will guarantee it.
- more information

 

10/22/2008 - Two New Blackberrys to be Released Soon

Blackberry BoldThe BlackBerry Storm, Research in Motion's first touch screen device is expected to be released by Verizon Wireless and Vodafone before the end of 2008. The prototypes out there are SLOW and UNRESPONSIVE.  Another product looks like a better fit is the Blackberry Bold which is scheduled to be released in December of this year.

The Bold has a great color screen, a processor that's twice as fast as current models, Wi-Fi, GPS, and a quad-band 3G cellular radio. It also has a sleek new interface, although the underlying software is still just the classic BlackBerry operating system. While the Storm does not feel like a good business phone, the Bold feels like a great business phone - one that extends and expands on the BlackBerry Curve, the company's current flagship Smartphone.

- more information

 

10/17/2008 - Mobile Devices Are a Source of Major Data Breaches

SmartPhone Security It is estimated that over 250,000 cell phones were lost in airports in 2007.   Add to that over 20% Smartphone users have a list of their userids and passwords on Smartphones.  When professionals leave a company, they could depart with a significant amount of confidential information on their mobile devices and removable storage cards.  Given the current economic conditions, disgruntled ex-employees pose a particular risk. While reorganizations or layoffs are not everyday occurrences, enterprises could protect themselves from retaliatory activities if IT could wirelessly erase the data on multiple devices instantly or at a time of their choosing.

If a Smartphone or other mobile device with confidential data is lost or stolen, the enterprise is at risk from the loss or misuse of the information stored on the device or its removable storage card. More often than not, basic security mechanisms such as a password to power-up the device or data encryption are not utilized. As a result, the enterprises data on lost or stolen devices is exposed to potentially unauthorized viewing.

Other information that has been found on recovered Smartphones includes:

  • Human resource records
  • Compensation information
  • Business reorganization plans
  • Merger and acquisition details
  • Sensitive e-mails
  • Business proposals
  • Financial records
  • Sales reports
  • Customer information
  • Product release information
  • Medical reports

This information could be viewed by or sent to a wide variety of unintended recipients, such as a competitor, a business associate, a journalist or an identity thief.

- more information

 

10/14/2008 - Characteristics of a Successful CIO

Characteristics of a successful CIO are:

  • Dedication - IT Clients come first.
  • Integrity - CIO never does anything he would not want to see on the front page of a newspaper.
  • Planning - CIO bases all decisions on sound facts, methodical research, and cost effective solutions.
  • Flexibility - CIO strives to identify strategies and directions that do well in up, down, or flat markets.
  • Confidence - CIO watches the pack, learns from pack, but finds own path to optimal solutions. CIOs won't necessarily travel with the pack.
  • Experience - CIO has some big wins. CIO does not rest on previous successes. CIO strives to find new strategic investments to maintain, safeguard, and grow IT assets.
  • Perseverance - CIO makes mistakes. CIO strives to see the problem, face it, and then find a way to correct mis-steps.

 

IT Hiring IT Job Descriptions Salary Survey

IT Salary Survey

IT Job Descriptions

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10/09/2008 - Web Computing a Way To Improve Productivity

For a growing number of American workers, the traditional office is becoming more of a PC laptop than a daily destination. More workers than ever are performing at least part of their jobs from virtually anywhere, at any hour of the day, thanks to technology that allows them to "take their office wherever they go." The telecommuters of the 1980s and 90s – aptly named for their reliance on telephones to maintain contact with the office – have given way to a new breed of remote workers: Web commuters.

Salary Survey 2006   CIO Productivity Kit IT Infrastructure, Strategy, and Charter Template


Security Manual Template - Sarbanes-OxleyIT Hiring Resource KitSecurity Audit Program

Features of a good web computing environment are:

  • Ability to login from anywhere - Depeneding on a single cellular network does not guarantee connectivity - broadband plans of various vendors have "dead zones" for broadband that are serviced by voice celluar roaming.
  • Process must be easy to use and administer - End users need a solution that allows them to launch online meetings in just one click.
  • Tools the user has must be flexible - Web commuters need to be able to share anything from their screen with remote audiences in real time, including presentation slides, Web sites, spreadsheets and documents.
  • Solution must be cost-effective – Enterprises need cost-effective solutions that enable employees to increase productivity and reduce downtime.
- more information

 

09/30/2008 - CIO Focus is on IT Service Management Improvement

The Role of Remote Support in key to improving IT Service Management Remote-support technology can have significant impacts on improving IT Service Management by:

   

  • Reducing call-handling time - As technology becomes more complex, walking novice customers through problem identification, recovery procedures or checking detailed settings can take time and increase customer frustration. Tools need to be implemented that ease this process.
  • Increasing first-interaction closure rates - When agents are able to instantly “see” error situations without having to walk through a tedious scripts closure are speed up.
  • Deflecting phone interactions - Allowing customers to communicate effectively in their channel of choice is key to building satisfaction. As Generation X and Y age into the target demographic of more industries, honoring their channel preferences means offering more online communication options. Remote support offers the same capabilities via a Web chat/collaboration session as a phone call, allowing customers to remain in their channel of choice for the entire problem-resolution session.
- more information

 

09/24/2008 - CIO and CTO - How Do They Manage the Server Farm

Data BreachCIOs and CTOs have many issues they must address when looking at overall performance of the IT function.  One of these is server monitoring.  Server monitoring spans three areas of operations: monitoring server operation (the running status); monitoring server traffic (both in and out); and monitoring the results of server use (keeping logs, statistics, and analysis). This encompasses monitoring physical hardware, server performance, services, and the network.

Issues with Server Monitoring:

  • Determining what needs to be monitored
  • No clear and holistic view of the data
  • Too many - or too few  - "agents" for the job
  • Too many manual tasks
  • Too much complexity and hidden costs
  • Hodgepodge of low-end tools
- more information

 

09/17/2008 - Changing Role of CIO and CTO

The role of the CIO and CTO is changing as more enterprises more towards a "Value Added" role for the Information Technology function.  Those changes are depicted in the detail job descriptions that have been created for all of the functions with IT -- especially for the CIO and CTO.  The table below depicts several of those changes.

Responsibility

CIO & CTO Traditional Role

CIO & CTO Value added Role

Strategy and Planning

  • Define, update, and implement IT strategy

  • Manage IT across the enterprise

  • Align IT objectives and programs to enterprise objectives and strategies

Control

  • Align the IT team with enterprise performance objectives

  • Control performance objectives and overall IT budget

  • Define metrics based on overall business objectives

Service

  • Acquire software/hardware

  • Select, manage, and control IT providers

  • Manage outsourced services

  • Maximize the mix of in house versus out sourced services

  • Establish strategic service provider partnerships

Risk Management

  • Align IT risk management within IT productivity objectives

  • Align IT risk management with enterprise-wide risk management

Business process

  • Defer to enterprise requirements

  • Follow IT System Development Methodology (SDM)

  • Optimize and design enterprise processes via IT

  • Define and adjust IT standards and technologies

Strategic IT Initiatives

  • Plan and manage strategic IT initiatives

  • Manage IT applications portfolio

  • Manage IT projects

  • Shift decision making to enterprise operations

  • Include governance with business process executives

Enterprise infrastructure and applications

  • Define standards and architectures

  • Consolidate the IT process across the enterprise

  • Optimize costs of services through a mix of internal and external resources

 

- more information

 

09/03/2008 - Major Defect in Google Chrome

Google Chrome has a least one CRITICAL DEFECT in the way that it display pages.  RSS feeds do not get converted to viewable text.  This is just another example of how Google does not have all of its ducks in row.

IE Market Share

 

- more information

 

08/22/2008 - Firefox 3.0 Security Feature Issue to Some

Browsers require SSL certificates to initiate encrypted communications and to validate the authenticity of a site. In Firefox 3.0 there is a new security feature in Firefox 3.0 that throws out a warning page when a Web site's SSL certificate is expired or has not been issued by a trusted third party.

Browser Market ShareThe Mozilla defends the new feature, saying SSL certificates not issued by a validated certificate authority -- so-called self-signed certificates (SSC) – do not provide even basic validation; and expired certificates should not be viewed as "harmless" because they open avenues for hackers.   Mozilla states that the new feature helps curb electronic eavesdropping or so-called "man in the middle" attacks.

Critics say that Firefox 3.0 is putting undue fear and confusion into everyday Web surfers, makes it difficult to set exceptions for certain Web sites, and is forcing Web site operators to do business with specific vendors of SSL certificates or risk the appearance that their Web sites are broken.

Firefox Market Share

 

- more information

 

08/15/2008 - Mobile Applicaitions Are Few For Most Enterprises

Mobile devices - Smartphones are just starting to take off.  However there are few applications which are currently being used. Over 90% of all of the devices in "business use" have eMail as the primary application. The second greats use is for web browsing with approximately 50% of the devices used for that.  Fewer than 15% of all devices have word processing and spreadsheet software on them.

Mobile Applications - Smart Phones

Less than 10% of all the devices have any "business unique" applications on them.

IT Infrastructure, Strategy, & Charter TemplateProductivity Cost Control   

- more information

 

08/06/2008 - Factors to Consider in a Disaster Recovery & Business Continuity Plan

The Janco Disaster Recovery Plan & Business Continuity Template takes into consideration all of  the items related to various layers of operations that most enterprises need to consider if they want to continue after a disaster occurs. These include:

   

  • Strategy - Items related to the strategies used by the business to complete day-to-day activities while enabling continuous operations. Examples include financial, manufacturing and disaster recovery strategies.
  • Organization - Items related to the structure, skills, communications and responsibilities of your employees. Examples include human resources, training, and internal and external communications.
  • Applications and data - Items related to the software necessary which enable business operations, as well as the method used to develop that software. Examples include customer relationship management (CRM) applications, enterprise resource planning (ERP) applications, databases and transaction processors.
  • Processes - Items related to the critical business processes necessary to run the business, as well as the IT processes used to ensure smooth operations. Examples include accounts receivable, accounts payable, change manage­ment and problem management.
  • Technology - Items related to the systems, network and industry-specific technology necessary to enable your applications and data. Examples include host systems, workstations and Internet Protocol (IP) networks.
  • Facilities- Items related to the buildings, factories and offices necessary to house your organization and your production or service technologies. Exam­ples include data centers, office buildings and physical security operations.
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08/01/2008 - Email Archiving is a Critical Application

Email archiving is no longer just "nice to have." It is now a critical component of any business infrastructure and business continuity strategy. As such, it should meet certain  Backup Policy & Backup Retentiion Policycore requirements. An e-mail archiving solution must be able to store an Email message and any associated attachments, such as a Microsoft WORD document, EXCEL spreadsheet, or a PowerPoint presentation, for a specified period. Retention periods must be defined and not all Emails should be treated the same.

 

The ability to intelligently search for and retrieve those e-mails is also very important. Email archives can grow very large very quickly. You might have to search through thousands of messages to find one or two related to a specific issue. Your e-mail archiving software must be able to index all Emails by standard text fields such as To, From, CC, BCC, Subject and Date.

 

 SOX HIPAA ISO ComplianceOther requirements to consider are extending retention periods, taming storage growth, handling personal folders, archiving instant messages, customizing policies, operating system platforms and more sophisticated searches. You also need a compliance strategy that integrates with and complements your Email archiving solution.

 

Core requirements, extending retention policies for litigation hold, finding text in a document attached to an e-mail sent to 20 people, compliance strategy, all of these can seem daunting to a mid-sized business trying to keep e-mail volume and storage under control while meeting the needs of internal users and external audits.

- more information

 

07/22/2008 - iPhone Too Expensive For Corporate Use

(Computerworld) Apple Inc.'s iPhone 3G has a powerful browser and faster wireless connections to all kinds of data and multimedia, but those features may be too much of a good thing for international business travelers paying data roaming rates.

 CIO Productivity Kit IT Infrastructure, Strategy, and Charter Template

One U.S.-based manufacturing company with global operations would like to deploy hundreds of iPhone 3Gs but has found that international data roaming costs are too high, said an IT worker at the company who asked not to be named, citing company policies.

The manufacturer's finance department has put a ban on company purchases of the iPhone 3G because the international data roaming plan for the phone's exclusive carrier in the U.S., AT&T Inc., is too expensive, he said. The company is in talks with AT&T to get a better price for the service.

- more information

 

07/18/2008 - Compliance and e-Mail Policy Difficult to Define

Email and other electronically stored documents are now routinely presented as evidence in courts of law. To ensure litigation readiness, both legal and IT departments must address the management of electronic communication in their organization. Without the right tools in place, collecting, processing, and reviewing electronic data for e-discovery can be time-consuming, expensive, and expose a business to significant legal risks.

To effectively prepare for litigation, legal professionals must have some understanding of the technology required to store and retrieve electronic documents. Similarly, IT professionals must be familiar with the laws and regulations that impact their organizations. The most significant and widespread of those regulations are the Federal Rules of Civil Procedure, which apply to any business that may be engaged in federal litigation. These rules clearly outline expectations for businesses to apply a consistent retention policy for email, enforce litigation holds and produce relevant or requested email evidence in a timely manner.

SOX, HIPAA, ISO Compliance     Sensitive Information    Backup Policy & Backup Retentiion Policy

Searching and restoring data from various sources - PCs, servers, and backup tapes - is not an easy process. Every time an organization faces a lawsuit or investigation, IT may be required to take the following steps:

  • Issue a litigation hold notice to employees, requiring them to preserve any email relating to the legal case.
  • Identify and stop routine deletion or recycling of any data source that may contain email covered by the litigation hold. This can include email servers, backup tapes, PST files on PCs and the corporate network, etc.
  • Scan all data sources for relevant content by filename, type, date, custodian or other criteria. Prepare a catalog of original files for legal counsel.
  • Locate and gather data requested for discovery. Restore the email, the associated metadata and attached files. (In addition to purchasing mass storage to house the data, your IT department may need to replicate both the hardware and software used to create the backup tapes, plus the email management system from which the messages were generated.)
  • Convert email to a standardized format such as HTML, PDF, SMTP/MIME, or TIF. Load the restored and converted data to a review system.
- more information

 

 

 

 

 

 

 

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