Tape Backup of Email Is Not Sufficient

Planning for recovery of email systems needs to consider that tape backups are point-in-time backups and may not be sufficient.  The very nature of tape backup is just that tape backups generally backup data - files, databases, and applications which are used/created regularly by the employees of the organization. Tape backup is by far one of the most inexpensive and least complex ways to backup an organization's data.

Where tape backup fails as an email continuity and recovery solution, is the fact that it takes anywhere from hours to days to recover a company's data from tape. In the event of a disaster, whether natural, man-made or technological, keeping the lines of communication up and running is critical to recovery. If used as an email backup option, tape backup is too slow to meet reasonable recovery goals.

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Mobile Devices Source of Major Data Breaches

It is estimated that over 250,000 cell phones were lost in airports in 2007.   Add to that over 20% Smartphone users have a list of their userids and passwords on Smartphones.  When professionals leave a company, they could depart with a significant amount of confidential information on their mobile devices and removable storage cards.  Given the current economic conditions, disgruntled ex-employees pose a particular risk. While reorganizations or layoffs are not everyday occurrences, enterprises could protect themselves from retaliatory activities if IT could wirelessly erase the data on multiple devices instantly or at a time of their choosing.
If a Smartphone or other mobile device with confidential data is lost or stolen, the enterprise is at risk from the loss or misuse of the information stored on the device or its removable storage card. More often than not, basic security mechanisms such as a password to power-up the device or data encryption are not utilized. As a result, the enterprises data on lost or stolen devices is exposed to potentially unauthorized viewing.


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Record Management - Retention - Destruction

The Record Management, Retention, and Destruction is a detail policy template which can be utilized on day one to create a records management process.  Included with the policy are forms for establishing the record management retention and destruction schedule and a full job description with responsibilities for the Manager Records Administration.

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